Effective Planning Skills for Office Administration

Program overview:

Successful professionals achieve more when they are able to manage both tasks and teams together. Effective management spurs from planning and organizing tasks in such a manner that personal and professional lives are well synchronized. Managers need an effective method to help people work together and keep tasks harmonized, so effort is not wasted and everyone is less stressed. This 2 day interactive program suggests tips and framework for effective planning & organizing for professionals in a fast paced work environment.

Who should attend?

This training program is particularly beneficial to all professionals at varying levels who are looking to maximize productivity at work without adding to stress of daily routines.

Objectives

By the end of the program, participants should be able to:

• Understand and develop planning skills necessary to get assigned work completed on time

• Recognize the impact of internal & external work behaviors on our professional lives

• Use basic planning project tools to plan work strategy & tasks

• Know the significance of delegation & controlling process techniques to manage priorities of work

• Learn how to establish & maintain project deadline

• Learn systematic tracking techniques to keep tasks running smoothly

• Understand personal work style & how to work interdependently with others

• Understand the effective resource management to maximize productivity

Course Outline:

1. Understanding significance of planning in task management :

• The fundamentals of task management and team management

• Time management techniques

• Integrating and keeping track of many tasks

• Planning techniques;

Goal Setting, Prioritizing, Scheduling & Successful ‘To Do’ list

• Differences between managing single and multiple projects

• Linking “To Do lists” of actions to projects

• Managing deadline techniques

• Coordinating teams, tasks and projects - Delegation

• Keeping everyone informed – Planning Meetings

• Effective change management

• Analysis of work behaviors to Identify time wasters & reasons for loss of time

• Understanding how behaviors affect time management

• Using assertive behavior to block time wasters

• Identifying your personal style of time utilization: Time mastery profile

• Handling interruptions

• Avoiding procrastination

• Maximizing your time and productivity with people

• Resource Planning

• 6 M’s

• Resources. Steps in resource planning: identifying objectives, planning activities, forecasting resource requirement, acquiring resources, identifying economies etc